Booking Terms & Conditions

Booking

When booking with Quadmania Ltd, full payment is required to secure the booking. For large groups requiring provisional bookings for a selected date, we can normally keep dates available for a reasonable time period to allow groups to organise their activity selection and number of participants.

Opening Times

Monday - Sunday 9am - 5pm for telephone enquiries. Email and social media responses can be made possible outwith those times. Activity session dates and times to be made by arrangement at time of booking or enquiry.

Activity days:

Summer Timetable (1st April - 31st October) Tuesday - Saturday.  Sunday/Monday can be made available during high activity periods during the summer timetable.

Winter Period (1st November - 31st March) Saturday only.  Other days during the winter period can be organised for single groups of 4 people plus. 

Minimum group size

The minimum group sizing is four people on any session however, a lower group sizing of 4 people can be added to another groups. This can easily be achieved in the summer months whilst the winter months can be more difficult to administer due to low activity.  

Arrival Times

The time stated for your activity is your start time, in order to start at your booking time given to you, prompt arrival of 20 – 30 minutes prior to the start time is necessary. All activities normally require reasonable time for outfitting of clothing/protective equipment and signing into your activity. Quad Biking requires a properly completed disclaimer form prior to the activity commencing. The booking will normally be treated as a cancellation in the event of late arrival with the loss of all monies.  Please take arrival times seriously allowing for any possible delays on travel route.

Cancellations

Your booking normally restricts volume from others from booking at a time on a specific date and is therefore subject to a recognized cancellation policy for activity bookings. This is met with distance selling regulations (regulation 6) issued by the Office of Fair Trading. This means when the booking is made, your right to cancel without charges ends.

• More than 14 days prior to the event: 75% refund
• Less than 14 days prior to the event: No refund (full payment payable)

Our acceptance date of cancelation is when your written cancelation is acknowledged in writing by us. Email info@quadmaniascotland.co.uk or post to the address above. Any reduction in numbers must also be put in writing and acknowledged in writing by us to be considered valid. Any changes in participant’s numbers are subject to the same cancellation charges as stated above. Verbal changes with cancelations are not accepted in any circumstances.

Gift Vouchers Redemption

To redeem Quadmania Gift Vouchers, telephone or email Quadmania quoting your preferred date and voucher number on 01369 810289 info@quadmaniascotland.co.uk The minimum group size for activities at Quadmania is two people, if one person is requesting to book an activity date at Quadmania, it will be necessary to join into another group which is already booked on a date that is suitable. Cancelling a booking made from a voucher must be done at least 14 days prior to the activity date otherwise the voucher becomes invalid. No refunds are available for any vouchers purchased.  Please note: Gift Vouchers currently purchased must be redeemed before 30th April 2025.

Bad Weather/Other unavoidable Circumstances

In the rare event that we have to cancel you’re booking due to exceptionally bad weather or other unavoidable circumstances we will allow full refund from monies paid to Quadmania for the activity cancelled. We will also offer to reschedule to another date within 3 months or offer an alternative activity. If you have booked more than one activity we will not provide any refund for the activity that has not been cancelled but will offer to reschedule to another date within 3 months. There are no refunds offered to gift voucher held experiences, we will offer a rescheduled date that is mutually suitable with the voucher holder and us. We will always make every attempt to contact the voucher holder prior to the activity day if we have to cancel.

Protective Clothing

Quadmania provide protective equipment such as helmets and eye protective visors which are included in the activity price however any additional clothing required such as waterproof jackets, trousers, fleece jackets, gloves and boots requested are available on a hire basis @ £3/item. Visitors are welcome to bring along additional clothing of their own, suitability will be judged by instructors. Visitors are encouraged to wear long sleeved shirts and trousers. 

Under 18 years of age

All persons under 18 years of age must be accompanied by a responsible adult and must be supervised throughout the activity. Lower age limits for all activities are clearly listed on the activity information on our website.

Disclaimer/Indemnity form

On arrival for quad treks, all guests are requested to complete an indemnity form; one person from your group must provide a credit card which details are obtained by Quadmania to secure against financial loss from damage to quad bikes or property relating to all members of that party.

No Experience Required

No previous experience is required for any activities listed. All activities can be adjusted to suit each person’s ability. ATV Quad Bikes are all automatic gearing, therefore user friendly. No driving license is required.

Discounts

Discounts are available for groups of over 7 persons and for families of 4 or more. For details: /activities/quad-treks If a booking is made with a group discounted rate and the participants fall below the discounted criteria, the group pricing does not apply. If a booking is made with below the required numbers for a discount, a discounted status cannot be acquired for by adding extra participants.  Stag and hen parties are exempt from group discounts as these benefit from a private activity bookings.

Personal Health and Safety

All safety equipment and protective clothing is provided for all activities. All activities are led by qualified, experienced instructors and Quadmania provide a full risk assessment for all activities. While all of our activities are as safe as they can be given their inherent physical dangers, it MUST be understood that all safety instructions, directions, warnings and all other instructions must be followed at all times during your time at Quadmania. You must listen carefully to all safety instructions and ensure you are wearing any safety equipment or clothing properly. In any doubt you must seek further guidance from the instructor immediately. You must not attempt to go beyond your capabilities or engage in risky or daring behaviour other than what is involved in the activity itself. You will be asked to sign a disclaimer with some activities. If you are in any doubt about your suitability to participate, you must seek guidance from your GP prior to making any booking.

Exclusion from Quadmania

Quadmania reserves the right to refuse any participant to the booked activity if in an instructors opinion the participants are under the permitted age, are unfit to take part in the activity because of physical or mental impairment, be under the influence of alcohol or drugs, have arrived too late to take part in the pre-activity briefing, considered a danger to themselves or displaying aggressive or abusive behaviour (verbal or physical). If any of these occurrences apply, the booking will have been deemed to have been cancelled and cancellation charges will apply. There are no exceptions.